Once you have found a suitable property you think is right for you, you will be able to make an offer for the landlord’s consideration. You will be required to fill out a simple application form. Information that you will be asked to supply includes previous/current residential address and current/previous employer. There is no need to worry about the referencing process; it is a standard procedure that every applicant must go through. The application process typically takes 48-72 hours to complete. Guarantors are needed for those tenants who have recently moved to the UK and therefore cannot provide previous traceable UK addresses, or for tenants whose annual salary does not satisfy the rental guarantee requirement of exceeding the property's annual rent by 2.5 times. A guarantor is usually a parent or relative that is willing to sign a consent form stating that should you default on the rent for whatever reason they are then liable for the outstanding amount.
Once your application has been successful you will need to pay the full deposit of 4 weeks rent and 1 month rent upfront before the tenancy starts. A small administrative letting agency fee will also apply. This amount must be paid in cleared funds. LetBritain releases the agreed amount of one month’s rent in advance with the deposit amount to the landlord after the second day of tenants moving in. Please see ‘Deposit.’
A check-in will take place at your new home the day you collect your keys at the address of your new home. This is where you will initial each other’s tenancy agreement for yourself and the landlord. An up-to-date inventory will also be supplied at the start of the tenancy and you are expected to check this when you get to the property and return it with any amendments within 3 working days to the landlord. When the tenancy ends a check-out report will be prepared by the landlord.
Rent is to be paid on a monthly basis usually by standing order on the agreed date of each subsequent month to the landlord.
Your landlord must protect your deposit in one of 3 appointed schemes. You will be entitled to know where your deposit is held within 14 days. If your landlord cannot prove that your deposit is protected they are breaking the law and can be fined 3x the value of your deposit. For more information, call 0871 703 0552 or visit www.mydeposits.co.uk. With effect from 6th April 2007 all deposits, up to the level of £25,000, taken by landlords for Assured Shorthold Tenancies in England and Wales must be protected by a tenancy deposit protection scheme. Tenancy Deposit Protection has been introduced to ensure good practice in deposit handling, so that when a tenant pays a deposit, and is entitled to get it back, they can be assured that this will happen. It will also encourage tenants and landlords to have in place, from the outset, a clear agreement on the condition of the property through the use of inventories.
After the property has been inspected at the end of the tenancy if there are any damages the tenant and landlord (in conjunction with the Inventory Clerk) will have to agree what sum is deductible. There is no set law on when deposits have to be returned. Landlords make the process as fair as possible by having a professional inventory agent examine the property. Please be aware that it is not permissible for you to cancel your last month's rent payment because the landlord holds a security deposit. The deposit is legally a separate issue from rent payment and you will be in breach of your contractual agreement if you do this which could lead to prosecution.
For property viewings, references, agreements and getting you moved in, you will communicate with the landlord through the LetBritain website. During the tenancy, contact the landlord to report any repairs or deal with any queries.
Inspections will be carried out. This gives you the chance to raise any concerns or maintenance issues with the landlord. Any damage to the property will be documented with photographs and may affect the return of the deposit.
You are advised to obtain contents insurance for your personal possessions.
You will need to notify the local authority of your residence at the start of your tenancy. They will then calculate your monthly council tax payment for which you are directly responsible.
All monthly rents are exclusive of utility charges; you will be directly responsible for any gas, electric & water bills. At the start of each tenancy you are responsible for obtaining the current and relevant meter readings which need to be supplied back to the landlord or the utility company.
This Data Protection Statement explains:
We have personal information about you provided to us by yourself, who is the person identified as such on the email you sent. This may include, among other things, the following information:
We may also hold information about you which we have received from third parties, such as credit reference agencies, fraud prevention agencies and insurance reference agencies, which may include:
We will ensure we take all reasonable steps to keep accurate and up-to-date any information which we hold about you. If, at any time, you discover that information which we hold about you is incorrect, you should contact us at letbritain.co.uk to have the information corrected.
Your personal information will be used in order to carry out various searches and checks against you for the purposes of providing our customer with information which will assist them (or, as the case may be, the landlord of the property you wish to rent) decide whether you are a suitable tenant.
Your personal information may also be used:
Unless we have your prior consent, we shall not sell, rent, trade or share any personal information which we hold except that:
Where we have been supplied with details of third parties (such as your existing or previous employers, and your existing or previous landlords), we may contact those third parties with a view to verifying any information with which we have been provided about you.
You hereby agree that we or our agents may search the databases of third party data providers such as credit reference agencies and Insurance Reference Agencies for the purposes described above.
We may use your personal information to make credit decisions about you and/or to make judgments about your suitability to rent a property and make recommendations about such matters to your landlord.
To make or assist in the making of such decisions and recommendations, we may use a process called credit scoring and/or other automated decision making processes.
As explained above, your personal details may be passed on to credit reference agencies and Insurance Reference Agencies.
Such agencies may record the search and such information may be shared with credit grantors, insurers and other persons making a search against you in future, and may be used for credit decisions, insurance decisions and fraud prevention.
In the event of you defaulting on rental payments in terms of any tenancy agreement which you may have with the landlord of the property, such information may be supplied to credit reference agencies and Insurance Reference Agencies.
If you do not consent to us using your personal information in the manner or for the purposes described above you must let us know immediately by emailing us at firstname.lastname@example.org.
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